Enterprise Quick Start

Meetily Enterprise

Meetily Enterprise runs on your own server. You choose the transcription and summary settings once in the dashboard, and every computer that joins your organization gets them.

This guide is for the IT admin who sets it up. It takes you from an empty server to your first people in the dashboard.

Quick Start

Install the server

curl -fsSL https://meetily.ai/server | sudo bash

Certificate

The first question is how the apps get a trusted certificate:

How do the apps get a trusted certificate for this server?
1) Let's Encrypt: the server gets one and renews it by itself. It needs a
public DNS name and port 443 open to the internet.
2) My own certificate files (PEM): for example from your company's CA.
Choose 1 or 2: 1

• 1) Let's Encrypt. Nothing to buy and nothing to renew. The server needs a public DNS name. This is the easiest setup.
• 2) Your own certificate files. Use this when the server is only on your internal network. The installer then asks for the full path of each file on the server:

Choose 1 or 2: 2
Certificate chain file (PEM): /etc/meetily-server-certs/fullchain.pem
Private key file (PEM): /etc/meetily-server-certs/privkey.pem
The server's DNS name [meet.acme.com]:

The installer checks that it can read both files, and suggests the DNS name from the certificate: press Enter to keep it.

DNS name

This server's public IP address is 203.0.113.10.
The server's DNS name, for example meet.example.com: meet.acme.com
meet.acme.com does not point to this server yet.
At your DNS provider, add this record:
Type: A    Name: meet.acme.com    Value: 203.0.113.10
Press Enter when you have added it:
meet.acme.com points to this server.

Add the record at your DNS provider, then press Enter. The installer checks the name for you. A new record can take a few minutes; press Enter again to check again. In a cloud, give the server a fixed IP address (in AWS, an Elastic IP).

Port 443

Port 443 must be open to the internet. In a cloud, allow it in the server's
security group or firewall rules.
Press Enter when it is open:

The installer opens the port on the server itself. A cloud firewall (for example an AWS security group) is outside the server, so you open that one.

Setup link

Now the installer works alone: it installs the server, opens the firewall on this machine, starts the service and gets the certificate (up to 2 minutes). At the end it prints:

Done
Server address: https://meet.acme.com
Setup link (works once, for 24 hours; keep it private):
https://meet.acme.com/setup#code=…
Open it in a browser and create the owner account.

Open the link in your browser to create your organization.

Create your organization

The setup link opens five short screens. Your free trial starts right away: 30 days, up to 10 people, no license key needed. The numbers in each list match the numbers on the screenshot.

Owner account

1. Your organization's name. People see it in the app. It can't be changed later.
2. Your name and work email. You are the owner of the dashboard.
3. A password of at least 10 characters, typed twice.
4. Select Create account and start trial.

Transcription

Choose how meeting audio turns into text.

1. Parakeet runs on each person's computer, so audio never leaves it. It is the default; keep it.
2. The model. Keep the default, Lightning.
3. Lock for everyone: when it is on, people can't change this in the app.
4. Select Next.

Summary

Choose which AI writes the meeting notes.

1. Built-in AI also runs on each computer. It is the default; keep it.
2. The model. Keep the default, Qwen 3.5 2B.
3. Lock for everyone, as before.
4. Select Next.

Want to use your own AI server or a cloud service instead? Pick it here. It asks for its address or API key. You can change this any time later.

Template

Choose the shape of the meeting notes.

1. Standard Meeting Notes is selected for everyone.
2. Add template if you want your own format. You can skip this.
3. Select Publish and continue. Your choices are sent to every computer that joins.

Ready

1. Your choices. Change them any time in App Configuration.
2. Select Go to Overview. You don't need to add users: see the next section.

Get your team on Meetily

Copy the Organization key

Open Settings, then the Server tab.

1. Select Settings.
2. Open the Server tab.
3. Using SCCM or Intune? The install command for them is here. With it, Meetily installs and activates by itself, with no key to paste.

Scroll down to Organization key:

1. The Organization key. Share it only inside your organization: anyone who has it can take a license.
2. Select Copy.

Send everyone the app and the key

This is the main step: one message to your whole team, with the download links and the Organization key. People install Meetily Enterprise from these links:

Paste the key into a message like this one and send it to your whole team:

Hi everyone,
We now use Meetily Enterprise for meeting notes. It runs on your own computer.
1. Install Meetily Enterprise:
Mac: https://meetily.ai/download/enterprise/mac
Windows: https://meetily.ai/download/enterprise/windows
2. Open it. At the License step, paste this key:
[Organization key]
3. Type your work email and click Continue.
That's all. Questions? Ask [your name].

What each person does

Each person sees two screens in the Meetily app.

1. They paste the Organization key.
2. They select Activate.

1. They type their work email. Activated for Acme Inc. shows they joined your organization.
2. They select Continue. Meetily gets your organization's settings by itself.

Check Users and Devices

Users and Devices fill up by themselves.

1. Each person appears in Users as soon as they activate, marked Active.
2. Licenses in use go up by one for each person.

1. Their computer appears in Devices.
2. On version 1 means the computer has your latest settings.

Dashboard tour

Overview

Your home page.

1. The menu: Users, Devices, App Configuration and Activity.
2. Get started: a short checklist. Hide it with the ✕ when you are done.
3. How many people and computers have joined.
4. Your plan: days left in the trial, licenses in use, and Upgrade.

App Configuration

Change what every computer uses.

1. Transcription: the provider you chose during setup, and whether it is locked.
2. Summary: the same for meeting notes.
3. Versions: each time you publish, the settings get a new version, and you see which computers have it.

Plan and upgrade

Open Settings, then the Plan tab.

1. The Plan tab in Settings.
2. Your trial: licenses, days left, and licenses in use.
3. Upgrade opens the upgrade request. Fill it in, select Use an email template, and send that email to us from your own email. It has your request key in it.

To upgrade, we need your request key. We reply with an authority key. Both keys are in Settings > Server, under Authority key:

1. Select Copy request key and email the key to meetily@zackriya.com. Or use the email template from Upgrade in the Plan tab: it has the key in it.
2. When our reply comes, paste the authority key here.
3. Select Apply. It works at once.

Help

Reach us from the dashboard.

1. Our support email.
2. Send us an email: fill it in and select Send email. It opens your own email app with the message ready to send. Name the user or computer if the problem is about one.

No email app opens? Write to meetily@zackriya.com yourself, or use Open the help form below the form.

Add another admin

Server commands

For the few jobs you do on the server itself. On Linux and Mac, run sudo meetily-server <command>. On Windows, open a terminal as administrator and run "C:\Program Files\Meetily Enterprise Server\meetily-server.exe" <command>.

Upgrade to a new version

curl -fsSL https://meetily.ai/server | sudo bash -s -- --upgrade

& "C:\Program Files\Meetily Enterprise Server\meetily-server.exe" upgrade --from "C:\path\to\new\meetily-server.exe"

Frequently asked questions

Need more help? Email meetily@zackriya.com, or use Help in your dashboard.

Related

• Transcription providers - what each transcription option does on a person's computer.
• Summary providers - the summary options you can choose for your organization.
• Summary Templates - how templates shape the meeting notes.